01 Jan (EN) Personal Data Protection Notice
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Personal Data Protection Notice
At Jayasuriya Kah & Co. (“the Firm”), we care about your Personal Data protection. This Personal Data Protection Notice (“Notice”) sets out how the Firm collects, uses and protects your Personal Data (hereinafter defined) which you have provided to the Firm. By providing the Firm your Personal Data, communicating with the Firm, engaging the Firm to provide the services you have requested (“Services”) and/or by accessing the Firm’s website [www.jaykah.com.my] (“Website”), you hereby consent to the processing of your Personal Data by the Firm for the purposes and in the manner as provided below:
1.
COLLECTION AND SOURCE OF PERSONAL DATA
1.1
For purposes of this Notice, “Personal Data” means any personally identifiable data that you provide or have provided to the Firm including data such as your name, contact details, address, email address, NRIC number or passport number, personal preferences, particulars of your spouse or family members and bank account information, and any information which may identify you, your spouse or family members.
1.2
In addition to the Personal Data that you provide to the Firm directly (such as when the Firm is engaged to provide Services or during any other communication with the Firm), the Firm may also collect your Personal Data from various other sources, including without limitation, from online search facilities, public registries / databases, information obtained from third parties through lawful sources (including Federal, State or local government departments / statutory or regulatory authorities), information gathered from events organized by the Firm, and/or from the cookies used on the Website.
1.3
In respect of Personal Data of third parties (such as your spouse, family members or colleagues) that you may provide to the Firm, you warrant that you have obtained such third parties’ consent to permit the Firm to process their Personal Data as set forth within this Notice and that you will extend a copy of this Notice to such third parties.
1.4
Personal data of individuals under 18 years old will be processed only with the consent of their parent or legal guardian.
2.
PURPOSE OF COLLECTION AND PROCESSING OF PERSONAL DATA
2.1
You hereby agree and consent to the Firm collecting, using and processing your Personal Data for the Firm’s business purposes including in the manner and for the purposes as described below:
- for the purposes of the Services;
- for the preparation of any document or instrument which may be required for the Services and such other ancillary work in connection with the Services, including but not limited to, preparing the necessary agreements, instruments or documents to which you are a party (e.g., loan agreement, sale and purchase agreement, tenancy agreement) and preparing cause papers and affidavits;
- to provide such necessary information to any regulatory or governmental authorities as may be required under law or any other governmental requirements;
- for the Firm’s internal administrative purposes including for billing or invoicing, for record keeping, and for purposes of conducting due diligence checks and conflict of interest checks;
- for the Firm to communicate with you including as set out in Paragraph 2.3;
- for the Firm to comply with its obligations under law or any regulations imposed by regulatory or governmental authorities; and
- for the purposes of recruitment and other legitimate business purposes.
2.2
It is voluntary for you to supply your Personal Data to the Firm. However, if you do not wish to provide your Personal Data, the Firm may not be able to:
- provide you the Services you require; or
- communicate effectively with you.
2.3
The Firm may also use and process your Personal Data for other purposes such as to send you communication such as festive greeting cards, newsletters, articles, write-ups and other updates, distribute information of or invitations to events, conferences, talks and seminars which may be of interest to you; if any, by way of email or mail.
2.4
If you do not agree or consent to the Firm processing your Personal Data for the purposes set out in this Paragraph 2, please notify the Firm in writing at the contact details set out in Paragraph 7.1 below.
3.
DISCLOSURE OF PERSONAL DATA
3.1
In order to provide the Services, it may be necessary for the Firm to engage third party companies, service providers or individuals to perform certain services on the Firm’s behalf. In such event, you hereby agree and consent that the Firm may disclose and transfer your Personal Data to the third parties, within or outside Malaysia, including without limitation, as follows:
- banks and financial institutions;
- insurance providers;
- storage facility providers;
- courier service providers;
- information technology (IT) service providers;
- external advisors and other professional advisors, such as company secretaries, lawyers or auditors; and
- such other party as the Firm deems necessary for the purposes mentioned in Paragraph 2 above.
3.2
The Firm may also disclose and transfer your Personal Data to any statutory bodies, regulatory bodies and/or governmental authorities where legally required to do so.
4.
WEBSITE
4.1
The Firm may use cookies on its Website. If you do not wish for your Personal Data to be collected via cookies, please configure your internet browser to delete or deactivate cookies.
4.2
The Firm’s Website may contain links to other sites and pages. The Firm shall not be responsible for any Personal Data or information that you may provide to other entities via these links.
5.
SECURITY MEASURE
5.1
We endeavour, where practicable, to implement the appropriate administrative and security measures which safeguard against the unauthorised or unlawful processing of your Personal Data and the accidental loss or destruction of, or damage to, such Personal Data.
6.
PERSONAL DATA RETENTION PERIOD
6.1
We will retain your Personal Data for the duration necessary to fulfill its intended purpose. Upon completion of the purpose, we may continue to retain your Personal Data depending on the circumstances. If you are no longer our customer, we may permanently delete your Personal Data.
7.
REQUEST FOR ACCESS AND INQUIRIES
7.1
You may at any time request for access to, or correction of your Personal Data (subject to payment of fees, if applicable), or withdraw your consent or restrict the processing of your Personal Data by the Firm, by contacting:
Contact Person: Daniel Tan Jwee Peng (Managing Partner)
Telephone No.: 088-242311
Fax No.: 088-231250
Email: legal@jaykah.com.my
Address: Suite 208, 2nd Floor, Wisma Sabah, P. O. Box 11350, 88815 Kota Kinabalu, Sabah, Malaysia
You may also contact the Firm via the above contact details if you have any inquiries or complaints in respect of your Personal Data provided to the Firm.
7.2
Please note that under circumstances permitted by law, the Firm has the right to refuse your request to access your Personal Data or the right to refuse to make any corrections to your Personal Data. The Firm has the right to charge a fee for access to your Personal Data in accordance with applicable law.
7.3
In the event of any changes to your Personal Data, you are obliged to promptly notify the Firm via the contact details set out in Paragraph 7.1 above.
7.4
In the event that you withdraw your consent or restrict the purposes and methods in which your Personal Data is processed by the Firm, we may not be able to continue to provide you the Services you require.
8.
GENERAL
8.1
The Firm reserves the right to amend or modify this Notice from time to time.
8.2
This Notice is issued in both English and Bahasa Malaysia. In the event of any inconsistencies or discrepancies between this English version and the Bahasa Malaysia version, the English version shall prevail.
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Personal Data Policy
Your privacy is important to us at Jayasuriya Kah & Co. We are committed to safeguarding your personal data with us. This statement sets out how we will treat your personal data.
Personal Data Collection
We may collect, store and use the following kinds of personal information:
- information about your computer and about your visits to and use of this websites (which may include your IP address, geographical location, browser type and version, referral source, entry page, exit page, length of visit, number of page views, route taken through this website, and similar information);
- information relating to any transactions carried out between you and us on or in relation to this website;
- information that you provide to us for the purpose of registering with us;
- information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters; and
- any other information that you choose to send to us.
Using Personal Data
Personal information submitted to us via this website will be used for the purposes specified in this personal data policy statement or in relevant parts of the website.
We may use and process your personal data for the purposes relating to the services you have requested and for our business activities which may include:
- purposes related to or in connection with our engagement;
- communications with you;
- internal administration by us;
- recruitment and other legitimate business purposes;
- provision of information to regulatory and governmental authorities to comply with statutory and government requirements;
- compliance with our obligations under the law;
- such other purposes as may be requested, directed or consented by you; and
- all other purposes in relation to or incidental to any of the above.
Disclosures
We may disclose your personal data to any of our employees, officers, agents, service providers, suppliers or sub-contractors insofar as reasonably necessary for the purposes as set out in this statement.
In addition, we may disclose your personal data:
- to the extent that we are required to do so by law;
- in connection with any legal proceedings or prospective legal proceedings;
- to our professional advisers including but not limited to lawyers, insurers, accountants, auditors, financial and tax consultants;
- to agents, contractors or third party service providers who provide operational or administrative services, such as courier services, telecommunications information technology, payment, payroll processing, training, market research, storage, archival, client support services;
- in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk); and
- to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information. Except as provided in this privacy statement, we will not provide your information to third parties.
Right to Request Access to and Correction of your Personal Data
If you have any questions regarding our data protection statement or you wish to access, correct, limit or update the personal data you have submitted to us, including personal data relating to other persons who may be identified from that personal data, or to make any inquiries or complaints about the processing of such information, or withdraw your consent or restrict the purposes and methods in which we process your personal data, please contact us in the manner as described below:-
Telephone No.: +6 (088) 242311
Fax No.: +6 (088) 231250 / 248312
Email: legal@jaykah.com.my
Address: Suite 208, 2nd Floor, Wisma Sabah, P.O. Box 11350, 88815 Kota Kinabalu Sabah
Please note that notwithstanding the withdrawal of your consent, we may still process your personal data under circumstances permitted by law.
Consent
If we do not receive any notification from you concerning our processing of your personal data, we shall proceed to continue to process the same for the purposes as set out, on the basis that you have consented to our processing of your personal data in accordance with our data protection statement.
Personal Data of Third Parties
You hereby confirm that you have obtained the consent from the person(s) whose personal data may be given to us by you or identified from your personal data which may be processed by us for the purposes stated herein including disclosure to the parties stated herein.
Obligation to Supply Personal Data
Please note that it is obligatory for you to supply your personal data to us. In the event your personal data is not supplied or is insufficiently supplied to us, your instructions may not be accepted. If you withdraw your consent or restrict the purposes and methods in which we may process your personal data, we may not be able to continue to act on your instructions.
Revisions to this Data Protection Statement
We reserve the right to change this data protection statement from time to time. We would advise you to obtain the latest version of our data protection statement by contacting us or visiting our website particularly before you submit additional personal data.